1. No cash payments will be accepted for vendor applications. Bounced checks and declined cards will be accessed a fee, and your acceptance into the festival will be subject to strict review.
2. Payment must be paid in full within ten (10) days of the application close date. If payment in full is not made your space may be issued to another vendor.
3. The Chamber Office MUST receive completed and signed applications with a minimum 50% deposit by the stated late fee date or a non-refundable late fee will be assessed.
4. Unsigned and/or incomplete applications (i.e. missing deposit or information) will not be accepted.
5. Applications will NOT be accepted after the application deadline.
6. Vendors who cannot be placed and assigned a booth space will be refunded.
7. Vendors who are assigned a booth space will NOT receive a refund for any reason.  Notification of assigned spaces will be made no later than the space notification date listed on the application.
8. Any and all outstanding fees and/or fines from a previous year must be paid before you application will be accepted.

The applicant acknowledges that this application along with the Hillbilly Days Vendor Rules and Regulations constitute a binding and valid contract between the applicant and the Southeast Kentucky Chamber of Commerce and the Hillbilly Days Committee if the application is accepted.

This contract is enforceable, and the laws of Kentucky shall control the interpretation of the contract. The venue for any dispute shall be in Pike County, Kentucky.

The applicant agrees and acknowledges that by signing this agreement they are not guaranteed any specific amount of funds from the sale of the items which they are applying for space. They further acknowledge and agree they will indemnify and hold the Southeast Kentucky Chamber of Commerce and the Hillbilly Days Committee harmless from any and all claims made by any third party as a result of their performance pursuant to this agreement.

The applicant acknowledges that no promises or statements made by a Southeast Kentucky Chamber of Commerce or Hillbilly Days Committee representative can modify or alter the terms of this agreement unless the changes are in writing and signed by both the applicant and the Southeast Kentucky Chamber of Commerce and the Hillbilly Days Committee.

The Southeast Kentucky Chamber of Commerce and the Hillbilly Days Committee reserves the right to refuse any and all applications. They also have the right to allow a vendor to set up as well as the right to close the booth of any vendor not following the Hillbilly Days Vendor Rules and Regulations included in this form. Inappropriate and disrespectful behavior, foul language or refusal to follow the requests of Hillbilly Days Staff will not be tolerated. Any vendor in violation will be required to leave immediately. There will be NO refunds.

1. 1. Tent spaces on the street are up to 20’ wide and 10’ deep. You should allot space to accommodate your tent and all equipment.
   2. Trailer spaces on the street are up to 25’ wide and 8’ deep. You should allot space to accommodate your trailer, tongue, and all equipment.
   3. If your trailer or tent exceeds the space allotted you MUST purchase additional space prior to the event.
   4. Tent space in the parking garage (handmade crafts) is 10’ x 10'.
   5. To receive Handmade Craft pricing, vendors must provide proof that you make the products being sold. This classification is determined by the Hillbilly Days Committee and the decision is final.
   6. Handmade Craft pricing requires vendors be placed in the Parking Garage, and no vendor space outside the garage will receive Homemade Craft pricing.
   7. Professional food vendors will be classified as commercial vendors. No exceptions.
   8. All politically affiliated organizations will be classified as commercial vendors. No exceptions.
   9. The Hillbilly Days Committee makes the final determination for the classification of vendor types.

1. Disorderly conduct and/or disrespect will result in removal from the festival with no refund. In a dispute, Festival Staff and/or Volunteer’s decision is final. Profanity or disrespect will not be tolerated.
2. Do not drive stake(s) in pavement or concrete.
3. Generators are loud and smokey. No generators are permitted unless expressly approved.
4. All tents MUST have a minimum of 40 lbs. of weight on each tent leg.
5. Roaming sales are prohibited. Vendors must remain inside their booth space. All signage and equipment must remain inside the booth space.
6. Every effort will be made to accommodate booth location requests from returning vendors. No guarantees. All decisions on placement are final.
7. All participants must report to their assigned staging area and check-in before setting up.
8. Vendors who close and/or leave early may be fined and/or removed from the festival without refund.
9. No-Show Vendors may be assessed a fee that must be paid before their application will accept the following year.
10. No vendor may set up before their assigned time. Vendors who set up before their assigned time may be fined and/or removed from the festival without refund.
11. Moving from one booth space to another without written permission from a representative of the Southeast Kentucky Chamber of Commerce is not permitted. Moving without permission may result in expulsion from the festival without refund.
12. No vehicle or stock truck parking in front of an open downtown business.
13. All dogs must be leashed at all times within Pikeville City limits.
14. Vending spaces should be attractive, creative and kept clean.
15. Storage space for excess product is not provided.
16. Setup and teardown of your vendor space is your responsibility.
17. No passenger vehicles are permitted to be parked in or behind vending spaces.
18. The Southeast Kentucky Chamber of Commerce is the only entity authorized to rent vendor booth spaces at the Hillbilly Days Festival. Subleasing by vendors is strictly prohibited.

1. Food vendors must have a Kentucky issued Temporary Food Service Permit. The permit must be presented to the Pike County Health Department upon inspection. (606) 509-5533.
2. Food vendors will be inspected by the Pike County Health Department and must pass inspection.
3. All food vendors must have a fire extinguisher readily available.
4. Grills must be kept away from buildings or tents, which could be combustible. Propane tanks must be secured.
5. All food vendors must cover the streets with mats and/or paper to prevent grease buildup on the pavement.
6. All cooking oil and grease must be stored in proper containers and properly disposed of. Any vendor caught pouring oil or grease on the ground, in ditches, or in drains will be fined per each violation and may be removed from the festival without refund.
7. All Food Trucks must be inspected by the Pikeville Fire Department and must comply with the National Fire Protection Association. View the Food Truck Fire Safety Checklist here.

1. A minimum of 50% of the products being sold by handcrafted vendors must be made and/or designed by the vendor; including but not limited to 3D printed, laser engraved and/or cut, sublimation or screen printed, and vinyl products.
2. Handcrafted vendors may be required to provide proof they make and/or design the products being sold. The Chamber’s determination is final.
3. Understand how we determine the classification of your products. If your product can be purchased from another seller at the festival, it is not handcrafted.
4. Handcrafted vendor space is 10’ x 10’ and is limited to two (2) 10’ x 10' spaces.
5. Handcrafted pricing requires placement in the parking garage, and no vendor space outside the parking garage will receive Handcrafted pricing.
6. No resell products will be classified as handcrafted; including handmade items purchased for resell.
7. Any and all laser engravers used on site must be exhausted through an air purification system.

1. No firearms, except as display pieces. No discharging of firearms.
2. The following are prohibited: obscene and/or illegal items, professional games, activities considered objectionable, silly string, and stink bombs.
3. To reduce an excess of similar products, we may limit the types of items being sold. Your application must include the top five products you sell.

1. Alcohol vendors must provide proof of valid state and federal licenses, insurance, and …
2. Alcohol sales end at 10 pm.

• Verification that your organization is a qualified tax-exempt 501(c)(3) entity must be provided.

1. Vendors having paid the required electrical service fees may utilize festival provided power. Vendors utilizing 120-volt power (standard 3-prong plug) may plug in the own cables. Vendors utilizing 240-volt power (4-wires) must be connected by the festival electrician.
2. Vendor booths must be National Electrical Code compliant. Unsafe booth will not be connected to the power service.
3. Vendors must provide a minimum of 150 feet of appropriately sized electrical cords. Cords may be any combination to total 150 ft.
4. All 120-volt cords must be 12/3 gauge, outdoor rated extension cords with a ground (3 prong). No 2-prong cables are permitted.
5. All 120-volt services are protected by Ground-Fault Circuit Interrupters (GFCI). All Vendor-side 120-volt connections must work on the GFCI service. It is the vendor’s responsibility to ensure all equipment will work. Festival electricians are not responsible for repairing any equipment not working on the GFCI service.
6. All 240-volt connections to the power service will be made using a vendor provided 4-wire cable using an open wire end (pigtails). Connections will be hard-wired, and no plugs will be used.
7. All electrical cord connections (120-volt and 240-volt) must be protected by waterproof covers, kept dry, and off the ground to protect from rain and other fire and shock hazards. Camlock connectors are recommended for all 240 volt connections.
8. 240-volt cable splices require camlocks.
9. Vendors not utilizing protective covers to waterproof electrical connections may be fined per each violation and/or removed from the festival without refund.
10. No one is permitted remove covers from electrical services. Services are only to be accessed by authorized personnel.
11. Electrical breakers will be reset a maximum of three times. If a breaker is blown a fourth time, the electricity will disconnected from your booth without a refund.
12. Microwaves and electric heaters are not permitted.
13. The local Electrical Inspector has jurisdiction on booth electrical and the Chamber of Commerce is not liable for booths not being Electrical Code compliant.

Learn more and find examples of approved equipment here.

If you have questions regarding your electrical needs before the festival, contact the Chamber at 606.432.5504 and the Festival Electrician will return your call.

• Vendors requiring water must provide a minimum of 150 feet of hose.

1. No FIREARMS, except as display pieces. No discharging of firearms.
2. All DOGS must be leashed within Pikeville City limits.
3. No BICYCLES or any other wheeled vehicles on the sidewalks or in the City Park.
4. No GOLF CARTS permitted without a permit issued by Pikeville Police Department.
5. STATE AND LOCAL LAWS – The purpose of Hillbilly Days is to support the Shriner's Hospitals for Children, have a good time, entertain friends and welcome visitors. Common sense, good judgment, safety, law enforcement, and basic rights of others will be maintained. Failure to follow the law will be met with appropriate action by law enforcement agencies and could result in denial of participation in future Hillbilly Days Festivals.

All vendors are required to follow both the Vendor and Festival Rules while at Hillbilly Days. Violation of these rules will result in expulsion from the Festival with no refund.

To ensure a safe, fun, and exciting festival for both vendors and guests, vendors committing violations to the Rules and Regulations may have fines applied to the account. All fines must be paid before the festival. Fines incurred during the festival must be paid by the festival close or vendors will not be permitted to apply the following year until all fines are paid.

• Late Application $50
• Bounced Check $50 per violation
• Declined Card $50 per violation
• No Show Vendor $50-$100
• Early Shutdown and/or Leave $50-$100
• Early Setup $50-$100
• Electrical Cable Violations $50-$150 per violation
• Improper Oil and/or Grease Disposal $50-$150 per violation