Hillbilly Days Festival

Vendor Space Fees
$125   501(c)(3) Non-Profit NO Sales
$300   501(c)(3) Non-Profit WITH Sales
$400   Handmade Crafts
$600   Commercial Vendors (merchandise & food)
$600   Alcohol Vendors

Other Fees
$5     Application Processing Fee
$0     Water hookup
$40   120V / up to 20 amp Electric hookup
$105   240V / up to 50 amp Electric hookup
$50   Late fee (if applicable)

Notice

• Applications received after February 1 will be charged a late fee
• Vendors MUST pay a minimum of 50% deposit with application
• Photo of tent / trailer with tongue & awning required with application
• Photo of merchandise required with application
• Once your space is assigned, deposits are non-refundable

The applicant acknowledges that this application along with the Hillbilly Days Vendor Rules and Regulations constitute a binding and valid contract between the applicant and the Southeast Kentucky Chamber of Commerce and the Hillbilly Days Committee if the application is accepted.

This contract is enforceable and the laws of Kentucky shall control the interpretation of the contract. The venue for any dispute shall be in Pike County, Kentucky.

The applicant agrees and acknowledges that by signing this agreement they are not guaranteed any specific amount of funds from the sale of the items which they are applying for space. They further acknowledge and agree they will indemnify and hold the Southeast Kentucky Chamber of Commerce and the Hillbilly Days Committee harmless from any and all claims made by any third party as a result of their performance pursuant to this agreement.

The applicant acknowledges that no promises or statements made by a Southeast Kentucky Chamber of Commerce or Hillbilly Days Committee representative can modify or alter the terms of this agreement unless the changes are in writing and signed by both the applicant and the Southeast Kentucky Chamber of Commerce and the Hillbilly Days Committee.

The Southeast Kentucky Chamber of Commerce and the Hillbilly Days Committee reserves the right to refuse any and all applications. They also have the right to allow a vendor to set up as well as the right to close the booth of any vendor not following the Hillbilly Days Vendor Rules and Regulations included in this form. Inappropriate and disrespectful behavior, foul language or refusal to follow the requests of Hillbilly Days Staff will not be tolerated. Any vendor in violation will be required to leave immediately. There will be NO refunds.

Vendor Rules and Regulations

1. Tent spaces on the street are up to 20’ wide and 8’ deep. You should allot space to accommodate your tent and all equipment.
2. Trailer spaces on the street are up to 25’ wide and 8’ deep. You should allot space to accommodate your trailer, tongue, and all equipment.
3. If your trailer or tent exceeds the space allotted you MUST purchase additional space prior to the event.
4. Handmade Craft Vendors are placed in the parking garage. Commercial and Non-Profit Vendors are placed on the streets. Alcohol Vendors are placed in Bootleggers Alley.
5. All tents MUST have a minimum of 40 lbs of weight on each tent leg.
6. No passenger vehicles are permitted to be parked in or behind vending spaces.
7. No cash payments accepted for vendor applications. If your check bounces or card is declined a $50 fee will be added to your account, and your acceptance into the Festival will be subject to strict review.
8. The Chamber Office MUST receive completed and signed applications with a minimum 50% deposit by the stated late fee date or a non-refundable late fee will be assessed.
9. Applications will NOT be accepted after the application deadline.
10. Unsigned and/or incomplete applications (i.e. missing deposit or information) will not be accepted.
11. The Hillbilly Days Committee makes the final determination for the classification of vendor types.
12. Vendors who cannot be placed and assigned a booth space will be refunded.
13. Vendors who are assigned a booth space will NOT receive a refund for any reason. Notification of assigned spaces will be made no later than the space notification date listed on the application.
14. Verification that your organization is a qualified tax-exempt 501(c)(3) entity must be provided. The Hillbilly Days Committee will make the final determination if your application qualifies.
15. To reduce an excess of similar products, the Hillbilly Days Committee may limit the types of items being sold. Your application must include the top five products you sell.
16. Every effort will be made to accommodate booth location requests from vendors that have participated in previous years. The Chamber does not guarantee vendors the same location(s) as previously occupied. All decisions on placement are final.
17. Payment must be paid in full within ten (10) days of the application close date. If not your space may be issued to another vendor.
18. All participants must report to their assigned staging area and check-in to receive information packets before setting up.
19. No vendor will be allowed to set up before the assigned time. If a vendor sets up before the assigned time they will be asked to leave the Festival without a refund.
20. Obscene and illegal items, professional games, and activities considered objectionable by the Hillbilly Days Committee are prohibited. Absolutely no selling of silly string or stink bombs.
21. All politically affiliated organizations will be classified as commercial vendors. No exceptions.
22. Vending spaces should be attractive, creative and kept clean.
23. The Southeast Kentucky Chamber of Commerce is the only entity authorized to rent vending spaces during Hillbilly Days. Subleasing by vendors is strictly prohibited.

Handmade Craft Vendor Rules and Regulations

1. A minimum of 50% of the products being sold by handcrafted vendors must be made and/or designed by the vendor; including but not limited to 3D printed, laser engraved and/or cut, sublimation or screen printed, and vinyl products.
2. Handcrafted vendors may be required to provide proof they make and/or design the products being sold. The Chamber’s determination is final.
3. Understand how we determine the classification of your products. If your product can be purchased from another seller at the festival, it is not handcrafted.
4. Handcrafted vendor space is 10’ x 10’ and is limited to two (2) 10’ x 10' spaces.
5. Handcrafted pricing requires placement in the parking garage, and no vendor space outside the parking garage will receive Handcrafted pricing.
6. No resell products will be classified as handcrafted; including handmade items purchased for resell.
7. Any and all laser engravers used on site must be exhausted through an air purification system.

Applications Open: October 2024

Late Fee After: February 1, 2025

Applications Close: March 11, 2025

Final Payment Due: March 21, 2025

Space Notification: March 28, 2025

Pike County Courthouse Square (Bluegrass/Bluegrass Gospel and Country)

Kevin Prater
606.477.4759

Gazebo Main Stage in the City Park (Bluegrass and Gospel)

Larry Webster
606.437.4029

Mountain Top Media Stage at the Appalachian Wireless Arena (Southern Rock and Rock)

Tony Mullins
606.899.5707